Click to watch channel 96 live stream Click to watch the most recent and past graduation ceremonies online. Click to view the official SMCPS Facebook page Click to view the official SMCPS Twitter feed Click to view the offical SMCPS YouTube channel Click to view the official SMCPS LinkedIn page Click to access the Home Access Center login page Click for freqently asked questions and general website information

Click to watch channel 96 live stream Click to watch the most recent and past graduation ceremonies online. Click to view the official SMCPS Facebook page Click to view the official SMCPS Twitter feed Click to view the offical SMCPS YouTube channel Click to view the official SMCPS LinkedIn page Click to access the Home Access Center login page Click for freqently asked questions and general website information

Code 1

Schools have a delayed opening of two hours. Ten and eleven-month employees report to work two hours late. Twelve-month employees report to work up to two hours late but no later than 9:20 a.m. Food service workers are to report to work no later than 9:00 a.m. All employees normally beginning their day after 9:20 a.m. are to report to work on time.

*Designated emergency personnel will report to work on time.

This means that on a day that schools have a delayed opening, ten and eleven-month employees are to report to work two hours late, which will coincide with a delayed opening to the school day.  Food service workers are to report no later than 9:00 a.m. in order to prepare breakfast and lunch.  If they are uncomfortable with the condition of the roads for traveling or have other personal reasons not to report to work on time, they should notify their immediate supervisor. 

Twelve-month employees are provided administrative leave for up to two hours to arrive at work, but no later than 9:20 a.m.  Liberal leave is in effect if additional time is needed beyond the two hours.  Any twelve-month employee who starts their normal workday after 9:20 a.m. will report to work on time. 

Designated emergency personnel within the maintenance and operations areas are to report to work on time.  If they are uncomfortable with the condition of the roads for traveling or have other personal reasons not to report to work on time, they should notify their immediate supervisor at the beginning of their normal workday. 

*Designated emergency personnel will receive 2 1/2 times their normal hourly rate of pay for the period of administrative leave granted to other employees. 

Twelve-month employees who have requested leave (annual or sick) prior to the delayed opening or early dismissal of staff will be charged the leave (annual or sick, as appropriate) for the time they had requested; they are not eligible for administrative leave under these circumstances.   Administrative leave is granted for up to two hours to provide time for safe travel to or from work for twelve-month employees.  

Code 2

Schools are closed. Ten and eleven-month employees do not report to work. Twelve-month employees report to work up to two hours late but no later than 9:20 a.m. Liberal leave is in effect. All employees normally beginning their day after 9:20 a.m. are to report to work on time.

*Designated emergency personnel will report to work on time.

This means that on a day when schools are closed for students due to weather or other circumstances, ten and eleven-month employees do not report to work.  Twelve-month employees are provided administrative leave for up to two hours to arrive at work, but no later than 9:20 a.m.  Liberal leave is in effect if additional time is needed beyond the two hours.  Any twelve-month employee who starts their normal workday after 9:20 a.m. will report to work on time.

Designated emergency personnel are to report to work on time.  If they are uncomfortable with the condition of the roads for traveling, or have other personal reasons not to report to work on time, they should notify their immediate supervisor at the beginning of their normal workday. *Designated emergency personnel will receive 2 1/2 times their normal hourly rate of pay for the period of administrative leave granted to other employees. 

Twelve-month employees who have requested leave (annual or sick) prior to the delayed opening or early dismissal of staff will be charged the leave (annual or sick, as appropriate) for the time they had requested; they are not eligible for administrative leave under these circumstances.   Administrative leave is granted for up to two hours to provide time for safe travel to or from work for twelve-month employees. 

Code 3

Schools and offices are closed. No employees should report to work. Administrative leave will be provided for twelve-month employees.

*Designated maintenance emergency personnel should contact the Division of Supporting Services at (301) 475-4256, extension 9, for directions as to when to report to work.

This means that on a day that schools are closed for students no employees are to report to work. However, designated maintenance emergency personnel should contact the Division of Supporting Services at (301) 475-4256, extension 9 as to when to report to work. *Designated emergency personnel should report to work as directed when calling in to the Division of Supporting Services or when directed to do so and when they are comfortable doing so with regard to the road and weather conditions.Operations personnel should follow the departmental protocol and phone tree instructions.

*Designated emergency personnel are twelve-month employees assigned to the maintenance and operations areas who perform duties vital to the continuity to school facilities, safety, or other crucial operations and are required to be at work during emergency situations.  However, designated emergency personnel should travel only when they are comfortable with the weather conditions of the roads.  Special exceptions will be communicated by the department head depending upon the severity of the weather conditions.

Code 4

Schools are closed. Ten and eleven-month employees do not report to work. Twelve-month employees report to work on time. Liberal leave is in effect. If twelve-month employees are uncomfortable with the condition of the roads for traveling, or have other personal reasons not to report to work on time, they should notify their immediate supervisor at the beginning of their normal workday.

Pursuant to all three negotiated agreements, the following language is provided.  If schools are closed for inclement weather and ten and eleven-month employees are not reporting, then exempt, non-essential, twelve-month employees may choose to telecommute (work from home) on those days in lieu of taking leave by contacting in writing their immediate supervisor no less than 30 minutes prior to the  normal work reporting time. Upon completion of the work day, the employee shall submit written confirmation of the hours worked by indicating both the work day start and completion times, and a brief summary of the nature of the work accomplished. A copy of this documentation must be submitted to the employee’s immediate supervisor, as appropriate.  The employee may be required to present evidence of work accomplished during telecommuting time.

It is the expectation that exempt, non-essential, twelve-month employees will be in the work place when at all possible.

Code 5

Schools have a delayed opening of two hours. Ten and eleven-month employees report to work two hours late. Twelve-month employees and food service workers are to report to work on time. Liberal leave is in effect. If twelve-month employees and/or food service workers are uncomfortable with the condition of the roads for traveling, or have other personal reasons not to report to work on time, they can use liberal leave and should notify their immediate supervisor at the beginning of their normal workday.

 

Disclaimer

If no Code is referenced, schools and offices are under normal operation. All employees are to report to work on time. (This is displayed on the St. Mary's County Public Schools' home page under "Employees: Normal.")


Additional Information for Staff:

If schools are closed for students and no Code announcement is made, assume that the school system is open for a full day of business for all twelve-month employees. If an employee determines that the conditions warrant the use of leave, appropriate leave should be submitted as soon as possible after the leave is taken. Regardless of a general closing or delayed opening, certain designated emergency personnel must report to work at their regularly scheduled times. If local conditions are such that designated emergency employees are unable to report to work, the employee should notify the immediate supervisor and upon return to work submit the appropriate leave.

Designated emergency personnel include, but are not limited to:

  • All maintenance staff, based on an established reporting team
  • All building service staff
  • Director of Maintenance
  • Director of Operations
  • Director and Coordinator of Transportation
  • Director of Safety and Security
  • Director of Design and Construction

TV and radio stations will be informed before 6:00 a.m. Announcements will address the status of school closings or delays and the applicable code for employees (i.e., “Schools closed for students; Code 2 for employees”). Announcements will be made through the following school system resources:

  • School Messenger Automated Telephone Notification System
  • www.smcps.org (internet)
  • Channel 96 (local cable TV)

Announcements will also be made on the following radio and television stations:

  • WPGC FM 95.5
  • WMDM FM 97.7 (St. Mary’s County)
  • WSMD FM 98.3 Star FM and WKIK 102.9 FM (St. Mary’s County)
  • WIYY FM 97.9 (Baltimore)
  • WMAL AM 630 and WRQX FM 107.3 (Washington)
  • WBQB B101.5 (Fredericksburg, VA)
  • WTOP FM 103.5 and FM 103.9/107.7 (Washington)
  • WGRQ FM 95.9 and WGRX FM 104.5 (Fredericksburg, VA)
  • WBAL AM 1090
  • WRC-TV Channel 4
  • WTTG-TV Channel 5
  • WJLA-TV Channel 7
  • WUSA-TV Channel 9

In the event of school closing or early dismissal, all after-school and evening activities will be cancelled.

Early Dismissal:

When schools are closed early due to snow or other inclement weather, ten and eleven-month employees will remain on duty until 30 minutes after students and buses have departed. Central and school offices will remain open. Twelve-month personnel, including emergency personnel, will work regular hours unless released by the Superintendent or his/her designee. Evening building service staff should report to work to prepare the school for the following day. Building administrators are to notify the office of the Assistant Superintendent of Supporting Services, 301-475-4256, x7, should it become necessary to close the building due to extreme or emergency conditions.

Leave Provisions (Liberal Leave)

If conditions warrant that a “liberal leave policy” be announced, twelve-month employees do not need to obtain prior approval when using annual leave for the appropriate amount of time. Please notify your supervisor immediately if you are unable to report to work and submit the appropriate leave as soon as possible.

When conditions warrant closing central and school offices early, employees who reported for duty will be released with no leave charged. However, employees who do not report for duty will be charged for a full day’s leave. We sincerely hope this anticipates your questions. If you should have any other concerns, please consult with your principal or site supervisor.